This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe.
We hope the following sections will answer any questions you have but if not, please do get in contact.
What does the law say?
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including the following
Depending on the data required we will obtain your consent in accordance with GDPR
In order to comply with your employment obligations, we require personal data. For you to work with us we need to gather information about you before placing you into work. For example, For example, name, address, contact details, NI, work history, bank details, Passport and proof of address.
If the law requires us to, we may need to share and your data.
For example, we can pass on details of people involved in fraud or other criminal activities affecting E-mploy Agency Ltd to law enforcement.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our organisation and which does not materially impact your rights, freedom or interests.
When and how we collect your personal data?
We will collect your personal data in a number of ways including, but not limited to:
When you register with us
When you we place you into work
When you submit a timesheet
When you visit our website.
When you contact us by any means with questions, information requests etc.
When you’ve given a third-party permission to share with us the information they hold about you.
We will ensure that this information is processed in a lawful manner and is only used for relevant and necessary purposes.
We will only share your data with third parties with permission if you agree to take on assignment with us to the third-party organisation we are placing you with and also the payroll company we use to process your salary Accounting for You.
What sort of personal data do we collect?
As one of our workers your name, personal address and email addresses, telephone number, banking information, proof of ID and proof of address will be required before you are place into work.
We will only share your data with third parties with permission if you agree to take on assignment with us to the third-party organisation we are placing you with.
We will ensure that your data is kept secure and take all appropriate steps to protect it.
We will put in place a range of measures and data security protocols to ensure that your data is kept safe and secure, including keeping all data password protected.
Whenever we collect or process your personal data, we will only keep it for as long as you are registered with us. If there is no work you have the right to contact us to delete your personal information.
Who do we share your personal data with?
Here’s the policy we apply to those organisations to keep your data safe and protect your privacy:
We provide only the information they need to perform their specific services.
They may only use your data for the exact purposes we specify in our contract with them.
We work closely with external organisations to ensure that your privacy is respected and protected at all times.
If we stop using their services, any of your data held by them will either be deleted or rendered anonymous.
Examples of the kind of third parties we work with are:
Organisations with who you hold temporary employment
Organisations requesting copies of your timesheets in order to create invoices
Accounting for You who delivers our payroll.
For fraud management, we may share information about fraudulent or potentially fraudulent activity in our premises or systems. This may include sharing data about individuals with law enforcement bodies.
We may also be required to disclose your personal data to the police or other enforcement, regulatory or Government body, in your country of origin or elsewhere, upon a valid request to do so. These requests are assessed on a case-by-case basis and take the privacy of our members into consideration.
What are your rights over your personal data?
An overview of your different rights
You have the right to request:
Access to the personal data we hold about you, free of charge in most cases.
The correction of your personal data when incorrect, out of date or incomplete.
That we stop any consent-based processing of your personal data after you withdraw that consent.
To ask for your information, please contact Data Protection Officer, E-mploy Agency Ltd, email firstname.lastname@example.org
If we choose not to action your request we will explain to you the reasons for our refusal in writing
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
We take your data very seriously and so will continue to review our activities in this area and update the policy as necessary. We’ll notify you of any significant changes, or you can visit this page to see our policy at any time.
Contacting the Regulator
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
Or go online to www.ico.org.uk/concerns (opens in a new window; please note we can’t be responsible for the content of external websites)
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence. Details can be found in Section 16.